SECTION 1: Signing up
Q. How much do the events cost to enter?
Race Entry Fee until March 1st
Entry Fee from March 2nd
10K Affiliated £23/Unaffiliated £25 Affiliated £25/Unaffiliated £27 Half Marathon
Affiliated £31/Unaffiliated £33 Affiliated £33/Unaffiliated £35
NB: Affiliated is to be a member of a UKA registered running club. Entry fees include VAT and processing fee.
Q. Is there a closing date for entry?
A. Midnight 12th September 2018
Q. Can I enter on the day?
Q. Which event should I do?
A. It depends on your experience and current levels of fitness. Choose an event that will challenge you but is ultimately achievable. You can choose from 10k or Half Marathon.
Q. Can my kids enter?
A. Children over 16 can enter the 10K
- Minimum age limit for 10k participants is 16 years old on the day of the event. Anyone born on or before September 16th 2002
- Minimum age limit for Half Marathon participants is 17 years old on the day of the event. Anyone born on or before September 16th 2001
Q. Is there an upper age limit?
A. No. All that we ask is that any participant unsure of their physical ability to take part should seek medical advice from a general practitioner prior to the event.
Q. I haven’t run in a proper race before? Can I still enter?
A. Absolutely! It may be advisable to try a few shorter runs before the event, it’s not a race against the clock but a fun and safe way for you to find out how enjoyable running is and to hopefully start you training regularly.
Q. Can I transfer my entry to another event or person?
A. If you have entered the Half Marathon/10K but would like to swap events, or transfer your entry so another person, you can do this for an admin fee of £2 by logging in to your Active account through the link provided on your confirmation email. The deadline for all transfers is 5th August 2018.
SECTION 2: Getting to the event
Q. I don’t drive – can I get to the venue by public transport?
A. Worcester Foregate Station is 10 minutes walk from Croft Road and Start/Finish area, and also to Worcester Shrubhill Station is a 20 minute walk or 5/10 minute taxi ride from the Racecourse.
Q. Can my dog run alongside me?
A. For health and safety reasons we cannot allow any pets to participate in any of the events.
Q. Will you send me information in advance?
A. Once you have entered we will send you by post your race number, timing chip & race information pack. Race information packs will be available for download on the website prior to the event.
Q. What do I do if I lose my runner number?
A. If you realise prior to the event, let us know via email or telephone and we can arrange for another number to be sent to you in advance for a small admin fee. If you can’t find your number on the day, the event information cabin at the venue will check your entry and issue you will an alternative number.
SECTION 3: Fundraising
Q. Do I have to collect sponsorship? Is there a minimum I must collect?
A. If you would like to run for the event charity partner Worcester Samaritans, we will send your details to them and you’ll be contacted with fundraising advice, but no minimum raise will be requested.
Q. Where does my sponsorship and entry fee money go?
A. All monies raised for your chosen charity should be sent direct to that charity.
Your entry fee contributes to the running of the event and pays for all the site infrastructure, equipment, T-shirts, medals and prizes.
Q. Can I take part in the event but donate my sponsorship to an alternative charity?
A. Yes. Every runner is free to make their own choice if they would like to run for a personal charity close to them. Where you decide to donate is up to you.
SECTION 4: On the Day
Q. Is there somewhere that I can park my car?
A. Yes, there is limited free parking at and around the venue; you will be directed to a designated, free of charge car parking area on site in and around the Racecourse.
Parking will be first come first served, so we’re encouraging as many people as possible to use public transport
Q. If I have been sent my race number, do I need to register on the day?
A. No. Assemble at the start 20 minutes before your race start time, wearing your race number (incorporates your timing chip) and join the crowds by the start line.
Q. What if I forget my race number?
A. Please go to the RACE INFORMATION CABIN at the venue. One of the team will check your entry and issue you with an alternative race number.
Q. What time does the race start? Subject to change – please keep an eye on the website and event emails in the run up to event day.
Race Start time Half Marathon 09:00 10K 09:45
Q. Roughly how long will it take to complete the course?
A. We would expect the majority of runners to complete the:
10k: 30 minutes – 1 hour 40 minutes
Half Marathon: 1 hour 10 mins – 3 hours 30 mins
Remember – it’s not a race…. you can take your time.
Q. Does the course go on any public roads with traffic?
A. Yes the course does take you along public roads, but they will all be closed/segregated to traffic for the duration of the race.
Q. How will I know which way to go?
A. There will be course signage and marshals at all key junctions to ensure you don’t get lost.
Q. Will there be any other activities available?
A. Yes there will be a range of activities available including sports massage, refreshments and music along the route and at the start and finish!
Q. Will there be any refreshments?
A. Water stations will be available throughout the route for all runners and each runner will be provided with water on completion of the course.
Isotonic energy drinks and gel replacements will be available at regular intervals from 10km in the Half Marathon.
Q. I’m injured can’t run what should I do?
A. Oh no and after all that hard work too! We are sorry you are missing out on the event.
Please contact firstname.lastname@example.org to inform the event team of your withdrawal.
DO NOT PASS YOUR RACE NUMBER on to anyone else, it potentially puts them at a medical risk, we have no medical information or emergency contact details for them. The entry fee is non-transferable and non-refundable, however there could be the possibility of deferring your entry to the following year on production of an official letter from your doctor or physio. The deadline for medical deferrals is 4 weeks prior to the race date – Sunday 19th August 2018.
Q. What happens if it rains?
Some of the most successful events have happened in the rain. Our events will only be cancelled if there are severe weather conditions. Make sure you are suitably dressed for the event. If it is drizzling or cold in the morning bring a bin bag to wear before the start, it will keep you warmer and dry before you set off.
Q. How difficult will the course be?
Take a look at the event information on the website which has a stylised map of the route and a course description. The courses have been designed to be fast and as flat as possible, this will make it great for those wanting to post a fast time and also for those first timers too!
Q. Do I have to run the whole course?
We advise participants to run /jog or combine that with fast walking because of the length of time it would take to walk the course. However, there is no restriction at all if you would like to enter and walk. There is a 3 ½ hour limit for the Half Marathon, after which time the event team will ask you to leave the course or run on the paths at your own risk. Please make sure you mention this on your entry form or contact the event team. You’ll be positioned accordingly on the start line.
Q. What facilities will be available?
A. Toilets will be provided at the start/finish and at each water station on the route. Limited free parking and first aid facilities are all available at the Racecourse. Refreshments will also be available in the start/finish area at a cost. Secure bag drop will also be available for all runners. Unfortunately we are unable to provide showers or changing facilities.
Q. When will I get my running time?
A. Your race will be chip timed. The timing chip will give you an accurate start and finish time, so there’s no rush to be first over the start line when the gun goes!
Q. What is included in my race pack?
A. You will receive the following items:
- Race number
- Timing chip
- Event Information booklet
Q. Why haven’t I received my entry pack?
A. Race information packs are being sent in batches via the first class post. The last batch will be sent on Thursday 6th September. If you entered after August 26th you will need to pick up your entry pack on race day from the RACE INFORMATION POINT located in the Hive building next to the start/finish area.
If you entered before 26th August and you have not received your information pack by Wednesday 12th September please call us on 01434 689040 or email email@example.com
Q. I need to collect my race number on the day where do I collect it from?
A. You must collect your race number from Race Information at least 30 minutes before the start of the race.
Q. Can someone take my place?
A. No. For health and safety reasons we need to ensure that the event organiser has all the details of the runners on the day in case of a medical incident.
SECTION 5: General
Q. How can I get in touch with someone if I have further questions?
A. You can email your questions to firstname.lastname@example.org or call 01434 689040
Q. Can I volunteer at the event?
A. Yes. We’re looking for a large team of volunteers to help us with the delivery of the event. Please register you interest by e-mailing email@example.com or call 01434 689040.
Q. Why is there an entry fee?
A. The entry fee covers all the unavoidable administrative and organisational costs that make sure the Worcester City Run events are safe and enjoyable.
Q. I can’t run the race now can I have a refund?
A. Your entry fee is invested in the cost of staging the event with the fees covering contractors, suppliers and administration costs. The entry fee is non-transferable and non-refundable, however there could be the possibility of deferring your entry to the following year on production of an official letter from your doctor or physio. The deadline for medical deferrals is 4 weeks prior to the race date.
Q. Why can’t under 16s take part?
A. Unfortunately, due to health and safety, UKA rules and legal reasons, we cannot accept entries from under 16s in the 10k or Half Marathon.
Q. How secure is the event website?
A. This website is on a secure server. All the transactional areas of the website including entering events, paying in sponsorship and donating use industry standard 1024 bit SSL encryption.
Q. Is there a running community out there training for the event?
SECTION 6: Residents
Q. I am a local resident, how is this going to impact me?
A. To ensure the safety of all runners there will be road closures in place throughout the city which may affect you. In due course there will be a full traffic management schedule posted on the website and you will receive information about road closures and timings. If you have any queries or concerns please contact firstname.lastname@example.org or call 01434 689040.
Q. How can I get involved?
A. If you don’t want to run but would like to be involved we are looking for a large team of volunteers to help us with the delivery of the event. Please register you interest by e-mailing email@example.com or call 01434 689040.
Running/Cycling/Triathlon clubs, charities and groups: Key areas such as a water station or busy road junction will need a small team of volunteers. We invite your club or group to ‘own’ one of these key areas. Work as a team and take responsibility for an area. Bring along club flags or branding and collect for charity.
Q. How can I get in touch with someone if I have further questions?
A. You can email your questions firstname.lastname@example.org or call 01434 689040.
SECTION 7: Businesses
Q. I would like to offer a discount over the event weekend as I think I may be able to attract some additional business, can you help?
A. Great idea and with an additional 4000 competitors plus their support in the City it is an ideal opportunity to maximise on sales. We would love to help communicate what you would like to offer. Please keep the offer simple. Email email@example.com with your business details, contact details and the offer you would like promoted. We will be in touch and start communicating through our Social Media.
Q. I have a business on the route where the roads are closed, this is going to impact me.
A. We appreciate that the event may inconvenience certain residents or businesses. We are operating a rolling road closure programme designed with and approved by Worcester City Council and as such will impact individuals for the shortest time possible to ensure the safety of those participating in the event. All businesses affected by the event will receive an information leaflet explaining which roads are closed, for how long and how you move round.
SECTION 8: Road closures
A full road closure schedule will be posted online when it has been signed off by Worcester City Council. Disruption will be kept to a minimum and a rolling road closure and reopening schedule will be in place on the day.